REGISTRATION
Please read all information below, before you register. Link to register is at the very bottom of the page.
Registration Fees
* All prices in A$ (no GST Applicable)
All bookings are subject to availability at the time of booking.
| Booked before 30 June 2025 | After 30 June 2025 | ||||
| Deluxe Suite | Delegate | A$ 59,700 | A$ 70,800 | ||
| Partner | A$ 19,900 | A$ 23,600 | |||
| Total cabin cost | A$ 79,600* | $94,400* | |||
| Poseidon selling price | A$ 91,452 | $107,590 | |||
| Superior Suite | Delegate | A$ 53,700 | A$ 63,750 | ||
| Partner | A$ 17,900 | A$ 21,250 | |||
| Total Cabin Cost | A$ 71,600* | A$ 85,000* | |||
| Poseidon Selling Price | A$ 82,272 | A$ 96,790 |
* Savings offered are based on group discount rates
All costs are based on twin share cabin.
Single Supplement:
- Deluxe Suite: Full cabin cost
- Superior Suite: 85% of full cabin cost
INCLUSIONS IN PRICE
For all participants as part of Poseidon Package:
- 1 pre-voyage night at the Arakur Ushuaia Resort & Spa Hotel
- Breakfast morning of 8 January
- Group transfer to the hotel on the day before embarkation (if arriving another time, this is not included)
- Group transfer to the ship for embarkation on Day 2.
- All-inclusive beverage package that includes soft drinks, house wine and beer, and house spirits.
- Accommodation aboard the Sea Spirit.
- Meals throughout your voyage.
- All IAATO fees, governmental taxes, and port fees.
- 24-hour tea and coffee station, complete with cookies.
- Scheduled landings and excursions (weather permitting).
- Expert leadership from experienced Expedition Leader and Expedition Team.
- A branded Poseidon Expeditions parka that is yours to keep.
- Comfortable rubber boots for shore landings during your cruise.
- Group transfer to central location right after disembarkation.
- Comprehensive pre-departure materials to prepare you for your adventure.
- A Digital Voyage Log with photos and a memorable video from our expedition photographer.
- Wi-Fi on board to stay connected during your journey.
Additional inclusions as part of conference package
- Attendance at conference sessions (for delegates)
- Group dinner on evening of 7January
- Accommodation on return to Ushuaia on 27 January, including breakfast
- Group dinner on night of 27 January
- A$450 per person provided at start of trip to use for additional meals and beverages not covered in package.
- Gratuities for staff (confirmed/agreed amount!)
- Personalised photo book of the trip after your return home (one per cabin)
- 1 x 'pre-planning' lunch to be held on 21 November 2026 (in Lake Macquarie, NSW)
PRICE DOES NOT INCLUDE:
- Airfare to/from Ushuaia, Argentina
- Visa and passport fees
- Items of a personal nature
- Optional activities such as kayaking (see Kayaking tab for further information)
- Mandatory Emergency Evacuation Insurance with a minimum coverage of US$ 200,000 per person
- Pre or post-cruise travel expenses
THIS CONFERENCE IS FOR:
- Those with Antarctica on their wish list
- The adventurous traveler
- The nature lover
- Those looking for a true expedition adventure
- Those who don't want to travel with large groups of 200 - 2000+ persons. Small ship allows for big experiences.
WHY BOOK?
- Once in a lifetime trip – the true meaning of an expedition cruise.
- Tax deductible conference.
- Conference group – mix with like-minded travelers.
- Conference sessions held whilst on board.
- Expedition team leading lectures.
- Kayaking available (additional cost).
- Only one crossing of the Drake Passage – on the return to Ushuaia (reducing potential sea sickness impact).
- Experience the marine mammals of the Falklands plus over 220 types of Falklands Bird, unique flora and history.
- With only 30 human residents on Sth Georgia, enjoy getting up close to elephant seals, fur seals and the colossal penguin colonies. Sth Georgia marine ecosystem is considered of of the world's densest examples of biodiversity and known as the ‘Galapagos of the Polar region’.
- Get into the Antarctic Peninsula – the 7th Continent and home to wildlife: penguins, whale, seals etc
- Small ship provides more time on landings – no waiting hours before able to head off the ship either on Zodiac expedition or landing.
- Small Ship (max 114 persons) and very comfortable – cabins are spacious and have plenty of storage space (including walk in wardrobe)
PAYMENT:
- Credit card surcharge of 2.2% for Visa, MasterCard and AMEX
- Via direct bank transfer (details on invoice after registration)
Terms
- 20% deposit (per cabin) within 21 days of booking to hold your cabin or before the 30 June 2025 (whichever is earlier).
- 25% of registration cost by 30 September 2025 (for those booking after 30 June 2025, full 45% is payable at the time of booking)
- Balance of payment by 30 September 2026
Photo on right. Credit: Malin Hanning
CANCELLATIONS
- 50% of deposit lost if cancelled by 30 September 2025.
- Loss of monies paid at the time if cancelled between 1 October 2025 and before 30 September 2026
- Loss of monies paid to date if cancelled after 1 October 2026
- If the cabin can be resold, then any fees will be paid, less A$1,000 (+ GST) administration fee.
CANCELLATIONS
- 50% of deposit lost if cancelled by 30 September 2025.
- Loss of monies paid at the time if cancelled between 1 October 2025 and before 30 September 2026
- Loss of monies paid to date if cancelled after 1 October 2026
- If the cabin can be resold, then any fees will be paid, less A$1,000 (+ GST) administration fee.
TRAVEL INSURANCE
It is a requirement that you have Emergency Evacuation Insurance with a minimum coverage of US$ 200,000 per person.
It is advised that you book travel insurance as soon as you have paid your registration fee.
TRAVEL INSURANCE
It is a requirement that you have Emergency Evacuation Insurance with a minimum coverage of US$ 200,000 per person.
It is advised that you book travel insurance as soon as you have paid your registration fee.
COMM Conference Secretariat
PO Box 3049, Bonnells Bay, NSW 2264
Tel: 02 4973 6573
Email: commconference@secretariat.com.au